Preparing Budgets and Budget Decisions
Preparing Budgets and Budget Decisions
Module One Prepare Budgets: Line-item, Program, Performance
Instructions
Please read the assignment (below) in its entirety prior to completing this assignment. The Excel spreadsheet templates for completing this assignment are located in this module. The Appendix spreadsheets below the forms are for reference purposes only and include include formulas for calculating various amounts and percentages. When you have completed the Excel spreadsheet(s), copy and paste the content into a Word document.
Assignment
Mayor Stacy Luckett has appointed you to head the newly created Recycle Department for the City of Bradley. Your first task is to prepare a series of budgets for you department. More specifically, the major has given you $450,000 in FY 2014 and $500,000 in FY 2015 to run the department. Using the excel spreadsheet templates located below this assignment, prepare a budget estimate for FY 2014 and a budget projection for FY 2015 using a simple line-item, program, and performance budget format.
- Q1A – Line Item Budget: In your line-item budget use the categories (personnel, operating, and capital outlay) that are listed in the text to create a line item budget. You can spend the funds any way you see fit. However, remember that personnel costs usually consume the majority of the budget.
- Q1B – Program Budget:Consider the different types of activities (divisions) that a recycling department would be engaged in (recycling glass, paper, plastic, aluminum, etc.) Your goals and/or objectives should be slightly modified in the second year to show growth in one area and a decrease in another area.
- Q1C – Performance Budget: Set some specific goals that you can attain for either one of the divisions that you created in your program budget (i.e. collect six tons of paper during the first year of operation.
The 3 excels listed above are attached to the post
Rubric Grading
PAD 3204 MODULE 1 this is how the professor grades you must meet this criterion preferably in the 100-90 %
| PAD 3204 MODULE 1 WEDNESDAY ASSIGNMENT (1) | |||||||
| Criteria | Ratings | Pts | |||||
| This criterion is linked to a Learning OutcomeBudget narrative |
|
100.0 pts | |||||
| This criterion is linked to a Learning OutcomeUse of data and assumptions |
|
100.0 pts | |||||
| This criterion is linked to a Learning OutcomeOverall presentation |
|
100.0 pts | |||||
| This criterion is linked to a Learning OutcomePAD PO2 – Formulate a public policy proposal.
threshold: 4.0 pts |
|
— | |||||
| This criterion is linked to a Learning OutcomePAD PO3 – Justify the validity and reliability of a program.
threshold: 4.0 pts |
|
— | |||||
| This criterion is linked to a Learning OutcomePAD PO6 – Analyze and develop planning strategies in response to homeland security issues including public relations, terrorism and emergency management.
threshold: 4.0 pts |
|
— | |||||
| This criterion is linked to a Learning OutcomePAD PO7 – Employ a series of strategies, including quality assurance, and critical thinking to manage activities ranging from normal to special assignments.
threshold: 4.0 pts |
|
— | |||||
| This criterion is linked to a Learning OutcomePAD PO8 – Identify components of a public agency financial system and explain how each fits into the overall organizational structure
threshold: 4.0 pts |
|
— | |||||
| Total Points: 300.0 | |||||||
Module One Making Budgetary Decisions
Directions:
Based on the information in the text and the goals and objectives that you have established for the City Bradley Recycling Department, please respond to the following questions in a Word document.
- Which one of the budgets (line-item, program, performance) best describes what the recycle department does? Explain your answer.
- Which one of the budgets gives the director of the department/agency, the mayor, and the legislative body, the most discretion/latitude in making decisions about the agency and why? Think about the roles of these persons prior to answering the questions. The response for each entity should be explained separately i.e. Line-Item, Program, Performance).
Rubric Grading you must meet criteria within the 100-90%
PAD 3204 MODULE 1 SUNDAY ASSIGNMENT
| PAD 3204 MODULE 1 | ||||||||
| Criteria | Ratings | Pts | ||||||
| This criterion is linked to a Learning OutcomeUse of data and assumptions |
|
100.0 pts | ||||||
| This criterion is linked to a Learning OutcomeOverall presentation |
|
100.0 pts | ||||||
| This criterion is linked to a Learning OutcomeTURNITIN ORIGINALITY SCORE |
|
100.0 pts | ||||||
| This criterion is linked to a Learning OutcomePAD PO2 – Formulate a public policy proposal.
threshold: 4.0 pts |
|
— | ||||||
| This criterion is linked to a Learning OutcomePAD PO3 – Justify the validity and reliability of a program.
threshold: 4.0 pts |
|
— | ||||||
| This criterion is linked to a Learning OutcomePAD PO6 – Analyze and develop planning strategies in response to homeland security issues including public relations, terrorism and emergency management.
threshold: 4.0 pts |
|
— | ||||||
| This criterion is linked to a Learning OutcomePAD PO7 – Employ a series of strategies, including quality assurance, and critical thinking to manage activities ranging from normal to special assignments.
threshold: 4.0 pts |
|
— | ||||||
| This criterion is linked to a Learning OutcomePAD PO8 – Identify components of a public agency financial system and explain how each fits into the overall organizational structure
threshold: 4.0 pts |
|
— | ||||||
| Total Points: 300.0 | ||||||||
Chapter One
Why do we have budgeting in the Public Sector? Why not just tax and then spend what is received in taxes where the government wants to spend it? Some may say this is how it works, but this is not our goal as responsible stewards of the public’s money. As good public safety administrators we have a duty to be accountable and efficient with the dollars entrusted to us. We are accountable in that we have a duty to demonstrate that we are coming up with the right answers through the right means. We are efficient in that we are able to do more with the same amount of money as someone else, or do the same with less money than someone else. Efficient does not mean doing more with less in the context of public safety administration. So, to be accountable and efficient agency budgets are prepared each year to justify the monies needed for it successful operation over the ensuing fiscal year.
lecture video link
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